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Managing Author Profiles Online

Overview of ORCID, ReseacherID, Scopus Author ID, and My Google Scholar Citations.



Why You Should Use ORCID

  • Free, non-proprietary unique digital identifier that supports disambiguation of researchers with similar names and ensures proper attribution of their work.
  • Not institution-dependent, profile stays with you throughout your career.
  • Being adopted by:
    • Publishers as the primary means of distinguishing their authors for manuscript submission
    • Grant funders for grant applications and reporting to avoid duplication
  • Can be used simply as a unique identifier to meet publishers' requirements, or to develop a dashboard to showcase online scholarly identity.
  • The following elements may be included in an ORCID account:
    • Name variants 
    • Areas of research interests
    • Links to other scholarly profiles, social media, and websites
    • Biography
    • Education
    • Employment
    • Grants
    • Entire scholarly output such as journal articles, books and book chapters, datasets, equipment,  media stories, citations, experiments, patents, and more (see the Types of Works in ORCID box in Adding Content tab)
  • Privacy settings allow you to share as much or as little as you prefer.
  • All new published works that require a submission of ORCID to the publisher are automatically linked to your ORCID account.
  • ORCID is indexed by major search engines, increasing researchers' discoverability around the world.
  • ORCID is integrated with ResearcherID and Scopus Author ID to exchange data both ways.  
  • Import publications from Google Scholar, EndNote, and other sources supporting BibTex format.
  • Can be included on your CV, resume, or website as quick link to showcase your scholarly output.

Limitations of ORCID 

  • No citation metrics are calculated within ORCID.
    • Researcher ID, Scopus Author ID, and Google Scholar Citations accounts may be linked to your ORCID for easy, one-stop access to the up-to-date citation metrics.
  • No automatic de-duplication for publications imported from different sources.
  • No importing wizard for patents.
    • May be added manually or through Google Scholar Citations importing.

ORCID Integration at UTSA

UTSA is an ORCID member organization. You may choose to login with your abc123 credentials through institutional account. If you already have a personal ORCID account, you may request merging your personal and institutional accounts.

Sample ORCID Profiles at UTSA

Register for Your ORCID Account

  • Click on the ORCID link above
  • Complete the form
  • Add variants of your name, country, keywords to describe areas of interest, personal websites, personal information, education, and employment (this step can be performed later).

Institutional ORCID Account

  • If you don't have a previously created personal ORCID, you may create an ORCID account using the Institutional login
  • Click on the ORCID link above
  • Choose "Institutional Account"
  • Begin typing "University of Texas at San Antonio" until it appears in the drop down menu
  • Select "University of Texas at San Antonio"
  • Login using your abc123 credentials

Link Personal and Institutional ORCID Accounts

Link Multiple ORCID Accounts

If you have more than one ORCID account and would like to merge them, contact:


  • Your name
  • Email address
  • All ORCID iDs (specify which to keep)

Wait for confirmation that an ORCID iD has been de-duplicated.


ORCID Privacy Settings

For each content category you may select:

  • everyone for public content that you want visible to anyone using ORCID
  • trusted parties for content that you want visible only to those considered trusted parties that you have authorized to connect to your ORCID record
  • only me for information that should only be visible to you

Types of Works in ORCID

You may keep track of a wide range of scholarly outputs in your ORCID profile as seen on the image below. In particular, an ORCID profile may be used as a tool for early career scholars to showcase their works. You have full control over privacy settings for each of your works.


Add Publications & Grants to Your ORCID Profile

You may populate your ORCID profile by:

  • Searching CrossRef, DataCite and other sources that support DOIs.  CrossRef may be overwhelming when trying to find your publications.
  • Creating  ResearcherID (in Web of Science from Clarivate Analytics (formerly ThomsonReuters / ISI)) and/or free Scopus Author ID (from Elsevier) profiles and authorizing data exchange with ORCID.
  • Adding your works manually.
  • Importing BibTex files from Google Scholar or reference managers such as EndNote.

Depending on a discipline, stage of the academic career, and number of publications, it may be more productive to first create and populate ResearcherID and/or free Scopus Author ID profiles, exchange the publication data with ORCID, and then manually de-duplicate records. During de-duping, we recommend giving preference to entries from CrossRef, Web of Science, or Scopus due to lower quality of metadata of Google Scholar records.

Newly-published works will automatically appear in your ORCID profile if the publisher requested an ORCID iD during manuscript submission process.

Assign a Delegate to Update Your ORCID

  • Sign in to your ORCID account. Go to “Account Settings.”
  • Scroll to “Trusted Individuals” and search for ORCID users to add.
  • Search the designated person with her/his ORCID ID. Click “Search.”
  • Click “Add” then, when prompted, click “Add” again to add the person as a trusted individual.

Note - When you assign someone as a trusted individual, they must have permission to update your ORCID record on your behalf and must also be an ORCID user.


Contact a Librarian

Natasha Arguello 

Head of Research and Education Services


(210) 458-7444

JPL 4.04.14C

Matt Hayward

STEM Librarian


(210) 458-6654