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Research Data Management

Resource for best practices in managing, storing, and sharing your research data

We can help!

Not sure where to start? Need a hand getting your DMP off the ground?

Creating a Data Management Plan (DMP)

A data management plan (DMP) is a written document describing the nature and structure of the data you will likely use or produce in the course of research, along with your strategies for dealing with it throughout and after your project.

A successful DMP should answer the following:

  • What data will be gathered or produced?
  • Who will manage this data?
  • How will the data be disseminated?
  • How will the data be preserved for reuse?


One of the simplest and most effective ways to create a DMP is by visiting DMPTool.org -

UTSA is an institutional partner of DMPTool so you can login to access the UTSA customized DMPTool and save your plans, access UTSA-specific information & resources, and request a review of your DMP by a member of the Data Management Services team.  Simply choose "University of Texas at San Antonio” as your institution and login with your abc123 credentials.

The DMPTool supports most federal and several non-profit and private funding agencies that require DMPs as part of the grant application, providing templates that meet the various requirements and streamlining the DMP creation process.  If your funder isn't listed, there is also an option for a generic plan.

Components of an Effective DMP

  • Description of the project - purpose of the research, organization(s) and staff involved
  • Description of the data to be collected - the nature and format of the data, how it will be collected, and overview of secondary data available on the topic
  • Standards to be applied for formats, metadata, etc.
  • Plans for short-term storage and data management - file formats, local storage and back up procedures, and security
  • Legal and ethical issues - intellectual property, confidentiality of study participants
  • Access policies and provisions - how will you make it available to others, any restrictions needed, etc.
  • Provisions for long-term archiving and preservation - such as in a data archive or repository.
  • Assigned data management responsibilities - which persons will actually be responsible for ensuring data management; how will compliance with this plan be monitored and ensured over time; how will long term storage be funded?

Image by Dan Mukendi, from Wikipedia